Employment

Position: Marketing & Communications Director

Department: Marketing​

Reports To: Managing Director

Classification: 100-110K

General Summary: A member of the Asolo Rep leadership team, the Marketing & Communications Director administers the activities of a full-service in-house agency responsible for marketing, branding, public relations, sales, customer service, and front-of-house operations for the organization. Supervise the marketing and patron services (box office and front-of-house) department and manage outside agencies and contractors.  Collaborate closely with other departments to advance the organization’s long-term and day-to-day interests.  Promote the mission of Asolo Repertory Theatre in all areas of responsibility and action.

 

Organizational Structure:

• Hire, Supervise and Develop marketing personnel which include, but are not limited to, Associate Marketing Director, Patron Services Manager, Public Relations, Video/Media and Design staff, and Patron Services staff.
• Works most closely with: Managing Director; Producing Artistic Director; Board of Directors and its sub committees; Director of Development; Director of Education; Senior Business Management and IT staff

 

Essential Job Functions:

The Marketing & Communications Director plays the lead role in a broad range of data-inspired, detail-oriented, and deadline-driven activities that extend the Theatre’s influence.  Responsibilities include but are not limited to:

• Align artistic ambition with savvy creative services that effectively build the Theatre’s brand and the brand of each production in the marketplace in order to deliver a positive brand experience to all guests that engenders support for the institution
• Develop and carry out a comprehensive communications strategy and plan to establish and achieve goals for branding, public relations, sales, and community awareness 
• Develop subscription, single ticket, membership, group, and other ticket programs and campaigns to identify, cultivate, attract, steward, and retain audiences from year to year:
• Optimize sales and revenue through goal-setting, yield management and pricing
• Administer multi-channel campaigns to include database marketing, direct mail, telemarketing, e-commerce, and media planning
• Project and budget subscription and single ticket revenues based on historical sales trends and pricing of house; set and manage pricing; maximize revenue by implementing dynamic pricing strategies in coordination with overall organizational goals 
• Execute innovate audience development strategies with a focus on increasing patron loyalty, maximizing revenue and increasing audience diversity
• Develop reporting and analytics to generate key sales, financial, and statistical analyses to effectively track sales and financial performance 
• Employ industry-leading digital strategies and tools that extend the Theatre’s reach to the broadest potential audience
• Partner with the Development Director to provide marketing and communications services that help achieve 
• Objectives for annual fund, planned giving, capital and other fundraising programs
• Partner closely with the Muriel O’Neil/Community Foundation of Sarasota County Education & Engagement 
• Director to help achieve the Theatre’s education objectives
• Oversee marketing for the FSU/Asolo Conservatory for Actor Training productions
• Manage an audience development committee of the Board of Trustees and contribute to Board activities
• Develop essential partnerships with organizational colleagues and peers within the community and industry that 
• Expand the Theatre’s reach and impact
• Lead the Theatre’s research efforts to maintain a culture inspired by data, with relevant key performance indicators
• Develop and oversee an annual marketing & communications budget 

 

Job Performance Standards:

• The Producing Artistic Director should feel that the total Asolo Rep experience is in alignment with the quality and artistic vision of its productions.
• The Managing Director should be comfortable that the operational aspects of the Department not only further the cause of Asolo Rep but do so in a fiscally responsible manner.
• Senior staff should feel supported in their endeavors through the efforts and the processes of the Marketing Department and should value that department as a true partner.
• The Marketing Department staff should feel motivated and valued.  Everyone should feel encouraged to grow and assist others in growing.  The team should feel “anything is possible.”
• All stakeholders, internal and external, should feel well informed; clear, consistent communication is essential.
• People who experience Asolo Rep should be favorably motivated.
• The essence and values of Asolo Rep should be upheld and furthered.

 

Essential Qualifications:

• Intellectual curiosity, drive, and enthusiasm
• A record of progressive accomplishment in theatre, arts, or event marketing at a multi-million-dollar organization
• Dedication to long-term strategic planning in a fast-paced, deadline-driven, multi-task environment
• Demonstrated commitment to cultivating and managing a diverse staff with multiple areas of competing needs
• Superlative communication skills, both in writing and interpersonally
• Proficiency in all facets of current digital advancement trends
• Superior analytical abilities and unwavering commitment to detail
• Experience with MS Office products (Outlook, Word, Excel, PowerPoint, others)
• Experience with CRM systems; Tessitura experience a plus
• Maturity, steadiness, and a sense of humor
• The capacity to add value and perspective to organizational culture

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Master Electrician – Department Head responsible for all aspects of Asolo Repertory Theatre lighting operations.

 

Essential Functions:

• Plans the electrical, structural, and control needs for the lighting systems to be used on all productions.
• Produces, updates, and maintains all documentation associated with the electrical, structural, and control needs of the lighting system including Hang Plots, Instrument Schedules, Channel Hook-ups, Inventory Database Records, Operator Checklists. 
• Creates and implements a clearly defined plan and process to prep, installation, notes, and focus crews prior to their commencement of work.
• Completes final pre-focus system check to verify accurate installation of the lighting system.
• Serves as the primary contact for Light Board Operators on assigned productions in the event of technical problemsincluding telephone or in-person support as needed and practical.
• Reviews Stage Management Performance Reports for assigned productions and responds to equipment issues or expendables shortages.
• Train all staff in safety and standard operating procedures, including, Lighting Shop Orientation, Installation Procedure, Focus Process, and Console Operation/Show Running.
• Manages equipment repairs and RMAs for issues that cannot be resolved in-house.
• Supervises the repair and maintenance of all equipment, fixtures, accessories, atmospherics, network infrastructure, tools etc. which includes tool purchases and supplies to maintain or supplement department needs. 
• Recommends areas of capital investment including equipment and infrastructure.
• Represents the theatres technical resources as required by the Production Manager for theatre programs including but not limited to additional performances, special events, educational and community outreach programs, building rentals and other building functions.
• Participates in company and departmental meetings.
• Performs all work with a high attention to detail to the standards of the department.
• Additional duties as assigned.

 

Supervisory Responsibilities:

• Providing hands-on supervision, ensuring that the crews are following the defined plan and that departmental standards are being met.
• Distributes work assignment to technicians or Overhires assigned to prep, installation, notes, or focus crews.

 

Requirements (Skills and Knowledge):

• Comprehensive knowledge of operating, maintaining, and repairing lighting equipment, including intelligent equipment. Experience with Martin and Vari*Lite Moving Lights is highly desirable.
• Advanced Knowledge of electrical and rigging math.
• Ability to produce lighting paperwork and other theatrical documentation to industry standards and the standards of the department.
• Skill with Vectorworks, Lightwright, and the Microsoft Office Suite (including Excel and Access).
• Ability to program and operate an ETC Eos Family console.
• Strong understanding of ETCNet and Networking for Lighting and Show Control.
• Familiarity with Architectural Lighting Controls, especially ETC Paradigm.
• Design and draft a repertory lighting plot using the needs of multiple Designers for varied productions. 
• Skill with projectors, LED walls, and other video equipment is helpful.
• Ability to program video in Watchout is a plus.
• Ability to manage multiple short-term and long-term projects simultaneously.
• Ability to collaborate with and support co-workers as a team.
• Ability to work in a fast-paced, energized and quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Detail oriented, able to prioritize efficiently and multi-task.
• Ability to be self-directed and take initiative.
• Exhibits a cheerful outlook with good communication and interpersonal skills.
• Skill and experience leading teams’ commitment to safe working practices.
• Experience leading and working under CBA rules a plus.

 

PHYSICAL REQUIREMENTS/WORKING CONDITIONS:

• Ability to lift up to 50 pounds alone or with the aid of a team.
• Ability to work at heights.
• Work includes prolonged periods of standing, ladder work and work on Genie (Personnel Lifts).
• Hours vary with the production calendar and show assignments. Work shifts include afternoon and evening hours, weekend hours, and overtime.

 

Benefits

• CBA member of IATSE Local 412 providing pension welfare and health insurance benefits.
• Paid Holidays, Vacation and Sick time.
• Employee Assistance Program.

 

Salary: 

$24.50/ hr 40-hour guarantee/comp time/ Overtime

How to apply:

​Please send cover letter, resume and references to Asolo Human Resources at Asolo_human_resources@asolo.org.

Position: Assistant General Manager

Department: Artistic​

Reports To:  General Manager 

Classification:    Exempt​​    Annual​

General Summary: As an integral member of the artistic administration team, provide consistent and effective communication and administrative support in the development of Asolo Rep productions and projects from planning phase through budgeting and contracting with a global understanding of both artistic and administrative priorities. 

Positions Supervised:  

• Artistic Administrator, Administrative/Company Management Apprentice(s) 

Essential Job Functions:

• Negotiate contracts with union artists from AEA, USA, SDC and others; and supervise the execution of contracts, setting up payroll, and filing contracts with unions.
• Perform fiscal-management tasks including budgeting, expense tracking, and forecasting in consultation with General Manager.
• Work collaboratively with Artistic leadership and General Manager to produce timelines for the preparation and execution of casting process.
• Track requirements and assist in negotiations for associate creative team members, managing their timelines and scope of work.
• Assist General Manager in negotiation, drafting and execution of licensing agreements for all productions.
• Participate in departmental planning meetings including staff recruitment, budget, and season planning.
• Provide administrative support, track timelines, and negotiate artist agreements for all Ground Floor Series readings in consultation with the Associate Artistic Director.
• Serve as Contractor for local musicians.
• Oversee logistical planning for company events and meetings, as needed.
• Oversee all actor/designer/director payments with Artistic Administrator
• Assist Managing Director and General Manager with daily activities, such as correspondence, internal communications, reporting, etc.
• Take on other responsibilities as appropriate or as assigned by the Managing Director, General Manager, or Associate Artistic Director.

Job Requirements

Knowledge, Skills, and Abilities:

• Excellent oral and written communication skills as well as the ability to handle multiple tasks, be highly organized, self motivated and give great attention to detail.
• Strong negotiation and creative problem-solving skills.  
• Exceptional people skills and ability to communicate comfortably with a wide variety of personalities.
• Very strong computer skills and knowledge using primarily MS Outlook, Word and Excel are a necessity; some desktop publishing skills a plus.
• Deep commitment to theatre and desire for its success.

Minimum Education/Experience Required:

• M.A./M.F.A. in arts administration or 5+ years in related field preferred.
• Experience in some area of management with performing arts management preferred.

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Position: Staff Accountant

Department: Business Office

Reports To:  Finance/Human Resource Director

Classification:      Exempt   ​  Annual​   mid to upper 50’s

General Summary: Oversees and performs operational accounting.  Reconciles and maintains general ledger accuracy all the way through preparation of both management and GAAP financials. Uses data processing tools to provide analysis of business data to support decision-making.  Prepares audit schedules and assist with the annual audit to ensure accuracy and timely review.

 

Essential Job Functions:

• Oversees weekly payroll, to include posting to the general ledger.
• Prepares, processes, and maintains depreciation/amortization schedule.
• Prepares monthly bank reconciliations
• Prepares monthly Development income reconciliations.
• Balances the monthly management financial statements to the general ledger.
• Prepares journal entries and supporting spread sheets for the month and year-end closings
• Reconcile select general ledger accounts on a monthly/quarterly/annual basis.
• Works with the Finance Director to prepare GAAP financials and supporting schedules for the annual audit.
• Provides custom reporting on business data to assist in decision-making
• Assist the Finance/Human Resource Director with special projects and reports as requested.

 

Job Requirements:

Knowledge, Skills, and Abilities:

• Knowledge of GAAP accounting
• Advanced MS Excel skills including Vlookups and pivot tables preferred 
• Highly organized, self-motivated and have professional oral and written communications skills; ability to maintain good rapport with management and staff in other departments such as marketing, development etc.
• Must be detail oriented and able to meet deadlines and work well under pressure.
• High level of computer skills to including Microsoft Excel, Outlook, Word, and accounting software packages.

 

Minimum Education/Experience Required:

• Bachelor’s degree in business administration with finance or accounting major.
• Masters and/or CPA a plus. Previous Non-Profit accounting experience a plus.
• Three years’ work experience in a professional accounting environment with general ledger responsibilities.

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