Employment

Position:           Graphic Designer

Reports to:       Marketing & Communications Director

Status:              Exempt, Full Time, Annual

 

SUMMARY: 

The Graphic Designer is a dynamic and creative member of the marketing and communications team who can skillfully conceptualize, design, and produce advertising and collateral materials to promote theatrical shows while also supporting the institutional marketing needs. As one of two Graphic Designers supporting the organization, this role is responsible for ensuring Asolo Rep’s highest quality standards are met and materials creatively and consistently reflect the organization’s brand identity. A strong desire to create designs from concepts through execution with the ability to positively receive and process feedback is essential for this position. A successful candidate will have an appreciation for the performing arts and enthusiastically support the artistic vision and mission of Asolo Rep.

ESSENTIAL JOB FUNCTIONS:

• Conceptualize, design and execute customized promotional, institutional and educational materials for marketing, development, artistic, education and outreach teams
• Develop key art for performances, events and programs, responding and adapting to the aesthetic set by creative stakeholders (directors, designers, department heads, etc)
• Drive ticket sales through engaging, dynamic and theatrical designs; understands the need to balance design with messaging to drive sales
• Create campaign supporting graphics including print ads, digital banners, posters, front-of-house assets, collateral, postcards, etc
• Conceptualize and execute publications (program book, playbills, brochures, donor recognition, fundraising brochures, etc); plan pagination, conceptualize overall design, develop timelines and identify vendor using RFP process; engage with vendors and departments to guarantee accuracy, budget and timeline
• Support photoshoots alongside Associate Marketing Director and Marketing Director to book photographers, develop concepts for pre-production photos, outline a shot list ensuring photo meet the needs for future projects, and final selects are archived
• Proactively identify opportunities to approach materials in new and dynamic ways while maintaining the brand guidelines and overall institutional aesthetic
• Collaborate with colleagues to brainstorm, share resources and ensure consistency across materials and branding standards
• Manage and process a wide range of project requests easily shifting priority based on the needs of the organization, communicate with various staff members to identify creative direction, edits and timelines
• Read show scripts and actively participate in discussions with producing creative team members to better understand key themes in the work while also sourcing inspiration for design concepts
• Present multiple client-ready concepts and amend creative according to senior leadership and production team feedback
• Work with established vendors, or source new vendors, to ensure jobs are completed accurately, on schedule and on budget
• Advise on materials and best practices to deliver the highest quality result
• Interface with a wide range of Asolo Rep staff and producing artist team members to clarify needs and design direction

QUALIFICATIONS:

• • 5+ years of professional graphic design experience; in-house design experience helpful; theatrical and/or entertainment experience strongly preferred
  • Strong ability to interpret a vision into design; enjoys designing for a wide range of styles while leaning on a solid design foundation in print, digital, branding, typography and catalogue or program production
  • Strong knowledge of Adobe Creative Suite (InDesign, Photoshop, Illustrator) on Mac platform; competency in Microsoft Office and project management platforms (Basecamp, Slack, Teams, etc.)
  • Strong layout and photo editing skills for touch-up, color correction and cropping
  • Impeccable attention to detail; copywriting experience is helpful
  • Excellent communication, organizational and project management skills with the ability to process constructive feedback, work collaboratively and juggle multiple priorities under tight deadlines
  • Easily shift priorities; adapts well to moving targets and change
  • Strong understanding of industry and design best practices; stays current with emerging trends and publishing methods
  • Dedicated and responsive team player who enthusiastically supports the artistic vision and the performing arts
  • Some evening and weekend hours may be necessary
  • Regularly attend Asolo Rep performances, programs and hosted events
  • Must be able to lift 50 lbs
  • This position is in-person at Asolo Rep
  • Asolo Rep is a vaccinated company. Proof of COVID-19 vaccination is a requirement for employment

 

The salary range for this position is low to mid 50s. Those interested in this position should submit a cover letter, professional resume and a link to recent design samples or portfolio. Incomplete submissions may not be considered. Position is available immediately.

Asolo Rep provides contributions to health and dental insurance, a 403(b) retirement plan and paid vacation and sick leave. Vision, Disability and other policies are also available. The Theatre provides a diverse, congenial, and supportive environment conducive to professional growth.

Asolo Repertory Theatre is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants from populations underrepresented in the theater field are strongly encouraged to apply. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age, or veteran status.

 

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Department: Business Office

Reports To:  Finance/Human Resource Director

 

General Summary: Oversees and performs operational accounting.  Reconciles and maintains general ledger accuracy all the way through preparation of both management and GAAP financials.  Uses data processing tools to provide analysis of business data to support decision-making.  Prepares audit schedules and assist with the annual audit to ensure accuracy and timely review.

 

Essential Job Functions:

• Oversees weekly payroll, to include posting to the general ledger.
• Prepares, processes and maintains depreciation/amortization schedule.
• Prepares monthly bank reconciliations
• Prepares monthly Development income reconciliations.
• Balances the monthly management financial statements to the general ledger.
• Prepares journal entries and supporting spread sheets for the month and year-end closings
• Reconcile select general ledger accounts on a monthly/quarterly/annual basis.
• Works with the Finance Director to prepare GAAP financials and supporting schedules for the annual audit.
• Provides custom reporting on business data to assist in decision-making
• Assist the Finance/Human Resource Director with special projects and reports as requested.

 

Knowledge, Skills, and Abilities:

• Knowledge of GAAP accounting
• Highly organized, self-motivated and have professional oral and written communications skills; ability to maintain good rapport with management and staff in other departments such as marketing, development etc.
• Must be detail oriented and able to meet deadlines and work well under pressure.
• High level of computer skills to including Microsoft Excel, Outlook, Word and accounting software packages.

Minimum Education/Experience Required:

• Bachelor’s degree in business administration with finance or accounting major.
• Masters and/or CPA a plus. Previous Non-Profit accounting experience a plus.
• Three years’ work experience in a professional accounting environment with general ledger responsibilities.

 

Asolo Rep provides contributions to health and dental insurance, a 403(b) retirement plan and paid vacation and sick leave. Vision, Disability and other policies are also available. The Theatre provides a diverse, congenial, and supportive environment conducive to professional growth.

Asolo Repertory Theatre is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants from populations underrepresented in the theater field are strongly encouraged to apply. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age, or veteran status.

 

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Department: Development

Reports to: Development Director and Special Events Manager

Class: Hourly, Non-Exempt, Seasonal   Hourly rate $16.00

 

General Summary:

Responsible for assisting in the planning, coordination and execution of Asolo Rep’s annual fundraising and special events.  Events include: Annual Gala, Welcome Back Party, Starry Night Dinner Series, Director’s Take Luncheon, Designer Brunches, Opening Night parties, corporate events, cultivation cocktail parties, luncheons, staff/cast parties and more.

 

Essential Job Functions: 

• Provide administration, coordination and oversight of event/venue set-up and strike, catering, equipment arrangements (including audio-visual, permits, entertainment, security, parking)
• Lead in the creation and execution of certain events as requested
• Track RSVPs, process payments, and generate acknowledgement letters
• Create meeting agendas and event schedules
• Solicit items for silent/live auction and raffles and in-kind donations
• Maintain information about event attendees, sponsors, in-kind donors in Tessitura
• Generate materials related to registration/check-in (guest list, name tags, escort cards)
• Assist with the development of all event-related promotional materials including invitations, programs, signage, auction catalogs, tribute books (collecting logos, photos, bios etc.)
• Execute all invitation mailings and e-blasts
• Coordinate the preparation of all post-event correspondence including thank you notes to sponsors, attendees, donors, volunteers, and committee members
• Attend committee meetings and take minutes as needed (trying for better order of importance)
• Closely interact with a spectrum of individuals including internal staff, vendors, caterers, volunteers, prospects, donors, committee members, and Board Members
• Use discretion with confidential information
• Other duties as assigned

Qualifications:

• Experience in planning and executing special events or assisting with such events
• Bachelor’s degree preferred
• Recent experience in providing administrative support to professional staff
• Excellent organizational skills; commitment to accuracy and attention to detail
• Strong verbal and written communication skills
• Professional demeanor
• Ability to plan, prioritize multiple projects/duties when faced with interruptions, fluctuating workload, and conflicting deadlines, and complete them in a timely manner
• Ability to problem solve; be self-disciplined and work independently 
• Ability to remain calm under pressure with a positive attitude
• Interests in Special Events as a career
• Proficiency using the Internet, Microsoft Office (Word, PowerPoint, and Excel) and Tessitura database. 
• Frequent local travel is required
• Ability to lift at least 25 pounds
• Must be flexible in working long hours, nights and weekends

 

Asolo Repertory Theatre is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants from populations underrepresented in the theater field are strongly encouraged to apply. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age, or veteran status.

 

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December 14th, 2021 - January 15, 2022
$1,020 /week LORT minimum

Sarasota Florida

 

Asolo Rep Is seeking a Rehearsal Equity ASM for our production of Our Town. Dates are Dec 14, 2021 through Jan 15, 2022.  This is a LORT B non rep Contract. Candidate must be fully vaccinated. Asolo Rep is committed to equity, diversity, and inclusion. Stage managers of any race, ethnicity, gender, sex, sexual orientation, age, and ability are encouraged to submit their materials. 
 

 

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Position: Customer Service Representative

Reports to: Box Office Manager

Status: Non-Exempt, Part Time

Customer Service Representatives (CSR) are an important part of the guest experience, and often the first interaction Asolo Rep patrons have with the organization. This part-time position develops relationships with the patrons for Asolo Repertory Theatre and the FSU/Asolo Conservatory for Actor Training program. CSRs assist patrons in all ticketing related matters and communicates current information regarding performances, programs and giving. A successful candidate is detail oriented, dedicated to providing excellent customer service and displays enthusiasm for Asolo Rep’s programming and mission.

Responsibilities include:

• Manage and develop patron relationships in person and over the phone
• Assist customers in troubleshooting online ticketing and account questions
• Accurately process incoming ticket orders and subscriptions
• Maintain and monitor daily transactions, which may include using a cash drawer
• Manage inbound and outbound call campaigns
• Assists current and potential subscribers with questions, upgrades, and feedback
• Assists patrons in person during will calls one hour prior to all productions
• Offer insight about productions, promotions, theatre layout, and seating for Asolo Repertory Theatre and FSU/Asolo Conservatory for Actor Training

Qualifications:

• Previous retail and/or customer service experience
• Ticketing & Tessitura system experience preferred
• Attention to detail and excellent communication skills
• Self-motivated, able to multi-task in a fast-paced environment
• Passionate about Asolo Rep’s mission and programming
• Excellent computer skills
• Ability to lift at least 15lbs
• Able to work 15-30 hours per week, including evenings and weekends
• Asolo Rep is a fully vaccinated organization. Proof of vaccination is required.

This is an hourly position at a rate of $12/hr and is seasonal from August 2021 to June 2022, with potential to extend based on business need.

 

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The Company Management Apprentice is a key member of the Artistic Administration team under the primary supervision of the Company Manager. Over the course of a season, this position offers exposure to the company management and administrative operations of a major regional theatre with a focus on artist hospitality.

 

Duties may include:

• Coordinating travel and housing accommodations
• Completing various administrative tasks
• Transporting artists in company vehicles
• Sharing weekly “on-call” responsibilities with the Company Management team
• Working with the Company Management team to carry out physical tasks, such as moving furniture or loading items into company vehicles.

Applicants should have:

• Strong interpersonal and organizational skills
• Calm and flexibility during potentially stressful situations
• Knowledge of Microsoft Office and Google Workspace
• A valid driver’s license with a clean driving record

Candidates with experiences in company management, stage management, or arts administration are encouraged to apply.

 

Stipend: $400 per week.

Shared company housing inclusive of private bedroom, internet, and basic utilities within 6 miles of the theatre is available to rent for $200 per week.

Apprentice Schedule:  An average of 40 hrs/week is anticipated for this position.

Length of Company Management Apprenticeship: January 31^st (or Feb 3^rd) – July 1, 2022

 

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