Employment

Asolo Repertory Theatre is seeking candidates for the Managing Director Role and have engaged Management Consultants for the Arts to facilitate that search process.  A full Position Profile and more information on the application process can be found at the following link: https://mcaonline.com/searches/md-asolo

POSITION:  Marketing and Communications Coordinator

REPORTS TO: Marketing Director

STATUS:  Non-Exempt; Full-time hourly position

GENERAL SUMMARY:  This dynamic position provides a wide-range of marketing and communications support and coordination for Asolo Rep as a member of the marketing team. This role encompasses email marketing, social media, audience development and event marketing. The Marketing and Communications Coordinator is a collaborative member of the team and displays enthusiasm for the mission, vision, artistic endeavors, programs and initiativesof Asolo Rep.

 

RESPONSIBILITIES: 

• Assist marketing department with strategizing and developing show, program and institutional projects throughout the season

• Oversee the marketing for FSU/Asolo Conservatory productions

• Write, design and oversee distribution of weekly email newsletters using the email platform Wordfly with an integration into our ticketing system, Tessitura

• Maintain a schedule and build a wide range of email marketing communications using WordFly to support campaigns for ticket sales, pre/post show patron communications, event RSVPs and program attendance

• Leverage Google Analytics to drive strategy and regularly report on insights and KPIs that may be useful to organizational strategy

• Manage Asolo Rep’s Google Grant; structure and monitor campaigns that support the various productions and programs of the organization

• Manage, create and curate content for social media platforms including Facebook, Instagram and LinkedIn; maintain an active social media calendar using analytics to drive strategy and engagement setting appropriate KPIs and reporting; accordingly, instinctively picks up a camera to capture content 

• Assist Associate Marketing Director with press nights, photo calls, interview requests, press releases, press portal and other publicity activities; proactively looks for opportunities to elevate Asolo Rep on the regional and national stage

• Assist with the collection of materials for various publications including brochures and show playbills; coordinate production schedules with graphics to ensure timely execution

• Coordinate and execute audience development initiatives including OUT@AsoloRep, street teams and collateral distribution

• Represent Asolo Rep by periodically manning a table at arts festivals, farmer’s markets andother events as needed.

• Other duties as assigned

 

REQUIRED SKILLS:

• 2+ years of experience, with related degree and/or experience in marketing, advertising, or communications

• Proficiency with Microsoft Office Suite; working knowledge of project management platforms (Basecamp, Teams, Slack, etc)

• General understanding of best practices and interest in email, social media and digital marketing; strong desire to learn more digital platforms and expand current knowledge

• Strong writer with the ability to self-edit; understands the difference between sales, editorial and social media copy and effectively uses these styles of communication

• Dedicated and responsive team player who enthusiastically supports the artistic vision and the performing arts

• Must demonstrate excellent time management, organizational and project management skills juggling multiple priorities and tasks under tight deadlines

• Excellent communication, organizational and project management skills with the ability to process constructive feedback and work collaboratively 

• Ability to represent the organization at special events

• Theatre or performing arts knowledge strongly preferred

• Regularly attend Asolo Rep performances, programs and hosted events

• Some nights and weekends are expected

• Must be able to lift up to 50 lbs and stand for extended periods of time

• This position is in-person at Asolo Repertory Theatre in Sarasota, FL

• Asolo Rep is a fully vaccinated company. Proof of a COVID-19 vaccine is required for employment.

 

This is an exempt, full time position with an annual salary in the mid-$40s. Interested candidates should submit a cover letter and professional resume. Submissions without completed materials may not be considered. Position is available immediately. 

 

Asolo Rep provides contributions to health and dental insurance, a 403(b) retirement plan and paid vacation and sick leave. Vision, Disability and other policies are also available. The Theatre provides a diverse, congenial, and supportive environment conducive to professional growth. 

 

Asolo Repertory Theatre is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants from populations underrepresented in the theater field are strongly encouraged to apply. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age, or veteran status. 

 

ABOUT ASOLO REPERTORY THEATRE 

Asolo Repertory Theatre, Florida’s premier professional theatre, is one of the most important cultural forces in the Southeastern United States. A center for theatrical excellence, Asolo Rep stages up to fifteen productions every season, spanning a diverse repertoire of newly commissioned plays, bold reinterpretations of contemporary and classical works, and provocative musical theatre experiences. OUR MISSION is to engage and inspire audiences with extraordinary theatrical experiences created with vision, passion and artistry and enhanced by deeply integrated education and community engagement programs.

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Position: Foundations and Individual Giving Associate      

Class: Exempt, Full-Time, $ 44k-46k  

 

 

Foundation Giving Responsibilities include:

 

•       Ensure seamless execution of annual institutional giving plan, which forecasts income from foundations, corporate foundations, and government in support of Asolo Rep’s operations, programs, and education initiatives in partnership with Development Director and related staff

•       Write and coordinate funding proposals, follow up correspondence, gift acknowledgements, interim and final reports, and invitations to attend funded programs in collaboration with related staff

•       Conduct prospect research to identify potential new funding sources

•       Manage annual grants calendar to ensure compliance with proposal and reporting deadlines

•       Maintain knowledge of a wide variety of foundation and government grant guidelines and identify best fits for funding with Asolo Rep’s mission, activities and special initiatives

•       Develop and nurture relationships with foundation and government representatives in partnership with Development Director and Board

•       Ensure proper donor recognition on all print and online promotional materials and a/v presentations

•       Assist in preparation of proposal project budgets

•       Track funds received against annual budget income goals

•       Maintain contact information and donor and prospect histories in Tessitura database

Individual Giving Responsibilities include:

•       Steward relationships with members of Asolo Rep’s different donor groups, with a primary focus on donors giving at the Angels and Director’s Society donor level.

•       Identify opportunities to engage with donors through various performances and behind the scenes activities in order to develop strong donor relationships for the organization and to progress them through moves management.

•       Cultivate donors and prospects encouraging ongoing gifts, increased gifts and securing new gifts

•       Solicit gifts independently and as part of a team

•       Execute day-to-day administrative responsibilities for donor activities

•       Facilitate annual giving renewal process, follow up, and tracking

•       Design and implement cultivation strategies to move current donors up giving levels

•       In collaboration with the Development team, manage communications to donors, including but not limited to: invitations to activities, benefit delivery, and ways to support the theatre

•       In collaboration with Development Data Associate, ensure accurate data entry, contact management, donor research, and financial recordkeeping, timely gift acknowledgement and renewal correspondence, using discretion with confidential information

•       In collaboration with Development Data Associate, track funds raised from gifts against annual budget income goals

•       In collaboration with Development Data Associate, run lists and reports from Tessitura database

•       Lead tours of the theatre and other Asolo Rep facilities for current and prospective donors, as well as for outside groups that include prospective donors

•       In collaboration with Special Events Team, organize specific events for donors and for prospects throughout the season and manage RSVPs as assigned

•       Collaborate with members across various Asolo Rep departments, such as production and house management to ensure seamless execution of donor events and activities

•       Make introductory/opening remarks at donor events, such as Designer Brunches and Halo Day, with assistance from the Development team as needed

•       Attend all major donor events and activities

 

Additional Responsibilities include:

 

•       Attend and assist with development events and projects as needed

•       Attend at least one performance of every Asolo Rep production

 

Apply Now