Employment

Title: Director of Education and Engagement

Department: Education and Engagement

Reports to: Producing Artistic Director

Class: Salary Exempt; Full-Time   $65-75k

 

To apply, click here - https://asolorep.wufoo.com/forms/w1bszlu30wcarw0/

                                   

The Director of Education and Engagement will be responsible for the strategic development, implementation, and evaluation of our educational and community engagement programs. This role requires a visionary leader with a strong background in education, community outreach, and program management. The ideal candidate will have a proven track record of building and sustaining partnerships, designing innovative educational initiatives, and driving access and engagement across diverse communities.

 

Essential Job Functions:

Strategic Planning and Leadership

• • Develop and execute a comprehensive strategic plan for educational programs, access services, and community engagement initiatives.
  • Lead the Education and Engagement team, providing guidance, mentorship, and support to staff and volunteers.
  • Foster a culture of inclusion, innovation, and excellence in program delivery.

Program Development and Management

• • Oversee the design, implementation, and evaluation of programs, workshops, and events.
  • Ensure programs are aligned with organizational goals, community needs, and industry best practices.
  • Collaborate with internal and external stakeholders to create and maintain high-quality, inclusive and impactful programs.

Community Engagement

• • Build and maintain strong relationships with community organizations, schools, and other key partners.
  • Develop and implement strategies to increase community participation and engagement in Asolo Rep programs.
  • Represent the organization at community events, meetings, and forums to promote our mission and initiatives.

Resource Development and Management

• • Work with the Development staff to identify and pursue funding opportunities, including grants, sponsorships, and partnerships, to support educational and engagement programs.
  • Manage budgets, resources, staff, and contract artists to ensure efficient and effective program delivery.
  • Prepare and present reports on program outcomes, impact, and progress to senior leadership and Board members.
  • Collaborate with the Board of Directors Education and Engagement Committee to leverage their expertise and implement strategic goals.

Marketing and Communication

• • Collaborate with the Marketing team to develop and execute communication strategies that promote educational programs, access services, and community engagement initiatives.
  • Utilize various media channels to enhance visibility and reach of programs.
  • Ensure consistent and effective messaging that aligns with the organization’s mission and values.

 

Qualifications:

• Bachelor’s degree in Theatre, Education, a related field, or equivalent work experience.
• Minimum of 5-8 years of experience in theatrical educational program management, community engagement, or a related area.
• Proven experience in strategic planning, program development, and team leadership.
• Strong understanding of current educational trends, community needs, and engagement strategies.
• Excellent communication, interpersonal, and presentation skills.
• Demonstrated ability to build and maintain partnerships with diverse stakeholders.
• Experience in grant writing, fundraising, and resource development preferred.
• Strong organizational and project management skills with the ability to manage multiple priorities.
• Passion for education, community engagement, and making a positive impact.
• Proficient in Microsoft Suite and working knowledge of related software.
• Must be able to lift 40+ lbs.

 

Asolo Repertory Theatre is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants from populations underrepresented in the theater field are strongly encouraged to apply. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age, or veteran status.

Asolo Rep – Sarasota Florida
Position:             Marketing Campaign Coordinator
Status:                 Exempt, Full Time, Annual $45,000 - $50,000 range

Please apply to : Human Resources

Position Summary:

The Marketing Campaign Coordinator is a key position within the marketing and communications department, leading coordinated efforts and lending support to the delivery of innovative work, with an eye to best practices. This role requires someone with strong program-management and editing skills. The Marketing Campaign Coordinator displays enthusiasm for the mission, vision, artistic endeavors, and initiatives.

Essential Job Functions:

• Project manage campaigns requested by the team, varying in degree of size and scope
• Develop and own project management standards and procedures
• Help prioritize marketing requests in line with business priorities and strategic objectives
• Maintain documentation and continuously optimize project plans within Asana
• Identify any risks for deliverables and develop actionable plans to mitigate
• Partner with stakeholders to gather, define and refine any missing requirements
• Assist in the review of creative briefs and provide feedback on scope, looking for connections to other projects and recommending simplification and integration points
• Participate and lead reviews to determine the feasibility of deadlines and monitor progress
• Own and operate the project management system (Asana) providing leadership within the department to adapt and rely on the system
• Conduct post-project analysis identifying best practices and opportunities for improvement
• Proofread and/or edit a wide variety of communications including programs, emails, articles, remarks, letters, press releases and promotions.
• Record all media coverage for Asolo and FSU and create report after each production
• Represent Asolo Rep by periodically manning a table at arts festivals, farmer’s markets and other events as needed
• Keep up with event calendars throughout the region

Requirements:

• Bachelor’s degree or equivalent in the areas of marketing/advertising/public relations/communications
• 3+ years related experience in marketing or communications; performing arts/live entertainment experience preferred
• Highly skilled and detailed editor and proofreader; solid understanding of AP Style
• Thrive in a fast-paced, deadline driven environment with the ability to quickly reprioritize and maintain accuracy
• Dedicated team player who enthusiastically supports the artistic vision and the performing arts
• Must be able to work independently and manage, train, and motivate others
• Must demonstrate excellent time management, organizational and project management skills; and the ability to juggle multiple priorities and tasks
• Outstanding verbal and written communication, and listening skills are required
• Competency in Microsoft Office and project management platforms (Asana)
• Regularly attend Asolo Rep performances, programs and hosted events
• Must be able to lift up to 50 lbs and stand for extended periods of time

 

Asolo Repertory Theatre is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants from populations underrepresented in the theater field are strongly encouraged to apply. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age, or veteran status. 

 

ABOUT ASOLO REPERTORY THEATRE 

Asolo Repertory Theatre, Florida’s premier professional theatre, is one of the most important cultural forces in the Southeastern United States. A center for theatrical excellence, Asolo Rep stages productions of diverse repertoire of newly commissioned plays, bold reinterpretations of contemporary and classical works, and provocative musical theatre experiences. OUR MISSION is to engage and inspire audiences with extraordinary theatrical experiences created with vision, passion and artistry and enhanced by deeply integrated education and community engagement programs. 

ASOLO REPERTORY THEATRE – Sarasota Florida
Position: Customer Service Representative – Shift Leader  Box Office
Status: Year-Round, Full Time – non-exempt  Rate $16.50

   Apply to Human Resources,  resume and cover letter required

 

Essential Job Functions:

• Assists with the day-to-day operations of the Box Office for all Asolo Rep and FSU Conservatory performances and programs, live and digital.

• Reports box office activity to Box Office Manager on a regular basis.

• On assigned dates and/or when requested, opens, closes, and manages the box office daily business, including overseeing Box Office computer systems, and organizing and reconciling daily batch reports and payment receipts.

• Always maintains a high level of customer service and helps to ensure that Box Office staff members are well informed regarding ticketed events including dates, prices, show descriptions, venues, and discounts as well as Box Office policies and procedures.

• Communicates daily via email, phone and in person with patrons and negotiates resolutions conforming to Asolo Rep policies and procedures in association with patron concerns and/or problems, as necessary.

• When necessary, make decisions about issues requiring immediate attention if the Box Office Manager, Assistant Manager or Marketing Director are not present or available.

• Assists in processing subscription sales for Asolo Rep and FSU Conservatory.

• Works with the Systems Administrator on any system problems which may occur when the Box Office Manager or Box Office Assistant Manager is not available and reports any problems to the Box Office Manager and Marketing Director.

 

Required Skills:

• Demonstrates excellent customer service skills.

• Manages multiple tasks and situations concurrently, makes decisions with confidence and works well under pressure. Demonstrates a positive and professional demeanor with patrons and staff.

• Capable of lifting and carrying 25 lbs.

 

Preferred Skills

• 1-2 years box office experience

• Management or supervisor experience.

• Thorough knowledge of and skill with Microsoft Office, Tessitura or other ticketing software, and other standard office equipment.

 

Additional Information:

• Position is 40 hours per week year-round. Flexibility with day, evening and weekend hours required except for dark performance days, occasional morning performances.

 

 

DEPARTMENT:                  Development

REPORTS TO:                   Development Director

CLASS/SALARY:               Exempt—Full Time/ 80-90k

 

Please apply to : Human Resources

 

Overview:

As a Major Gifts Officer at Asolo Rep, you will play a crucial role in securing more than $1,000,000 annually in funding and support from major donors to sustain and advance the theatre's mission. Reporting to the Director of Development, you will lead the research, cultivation, solicitation, and stewardship of major donors, fostering strong relationships and ensuring their continued engagement with the theatre. This position offers an exciting opportunity to contribute to the growth and success of a vibrant cultural institution.

Key Responsibilities:

Donor Cultivation and Solicitation:

• Identify, research, and cultivate relationships with prospective major donors who can make significant contributions to the theatre in partnership with executive and development staff and board members.
• Develop personalized cultivation and engagement plans for each major donor, including individualized proposals and solicitation materials.
• Lead solicitation efforts, making direct requests for financial support and effectively communicating the impact of donations on the theatre's programs and initiatives.
• Facilitate annual donor renewal process, follow up, and tracking for their portfolio.
• Belief and support in donor-centered philanthropic culture

Stewardship and Relationship Management:

• Ensure timely and meaningful stewardship of major donors, expressing gratitude and providing regular updates on the impact of their contributions.
• Maintain accurate and detailed records of donor interactions, preferences, and giving history in the donor database.
• Foster a powerful sense of connection and engagement among major donors with the theatre's artistic and educational programs, events, and initiatives.
• Identify opportunities to engage major donors through various performances and behind the scenes activities to develop strong relationships with the organization  

Collaboration and Communication:

• Work collaboratively with the development team, Board members, artistic staff, and other stakeholders to leverage relationships and support fundraising efforts.
• Communicate effectively with donors, providing clear and compelling updates on the theatre's activities, achievements, and funding needs.

• Represent the theatre at events, meetings, and networking opportunities to promote donor relations and fundraising initiatives.
• In collaboration with Development Data Associate, ensure accurate data entry, contact management, donor research, and financial recordkeeping, timely gift acknowledgement and renewal correspondence, using discretion with confidential information.

Strategic Planning and Goal Setting

• Contribute to the development of the theatre's fundraising goals, strategies, and annual development plan, with a focus on major gifts revenue.
• Monitor progress towards fundraising targets, tracking key metrics and adjusting strategies as needed to achieve objectives.
• Stay informed about trends and best practices in major gifts fundraising, incorporating innovative ideas and approaches to enhance effectiveness.

Qualifications:

• Minimum of 5 years of experience in nonprofit fundraising, with a emphasis on annual and major gifts fundraising required.
• Demonstrated success in identifying, cultivating, and soliciting individual donors with experience securing gifts of 5- to 6- figures.
• Excellent communication skills, both written and verbal, with the ability to articulate the theatre's mission and funding priorities persuasively.
• Strong organizational skills and attention to detail, with the ability to manage multiple projects and priorities effectively.
• Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
• Proficient with Microsoft Office programs, especially Excel, Word, Teams, OneDrive and PowerPoint.
• Experience with fundraising CRM/database programs.  Tessitura exp a plus
• Some evenings, weekends and holiday work will be required.
• Passion for the arts and a commitment to advancing the mission of Asolo Rep.

Additional Responsibilities include:

• Attend and assist with development events and projects as needed
• Attend at least one performance of every Asolo Rep production

 

Title: Development Associate, Grants and Communications 

Asolo Rep – Sarasota Florida

Class: Exempt-Full Time Salary Range 45-50K

Please apply with cover letter and references to the following:

Click Here to Apply

 

This position will demonstrate success in grant writing, project management and communications. This position will write proposals to apply for financial grants allocated by government departments, companies, foundations, and trusts. The Development Associate of Grants and Communications will work closely with the Director of Development, the Individual Giving Associate, the Fellowship/Endowment Associate, the Corporate Relations Associate, the Data Associate, the Special Events Manager, community foundation representatives, and at times, members of the board of directors. 

 

Responsibilities include: 

 

 

• Ensure seamless execution of annual institutional giving plan, which forecasts income from foundations, corporate foundations, and government in support of Asolo Rep’s operations, programs and education initiatives in partnership with Development Director and related staff
• Write and coordinate funding proposals, follow up correspondence, gift acknowledgements, press releases, interim and final reports, benefit delivery, and invitations to attend funded programs in collaboration with related staff
• Conduct prospect research to identify potential new funding sources
• Manage annual grants calendar to ensure compliance with proposal and reporting deadlines
• Maintain knowledge of a wide variety of foundation and government grant guidelines and identify best fits for funding with Asolo Rep’s mission, activities and special initiatives
• Develop and nurture relationships with foundation and government representatives in partnership with Development Director and Board
• Ensure proper recognition on all print and online promotional materials and a/v presentations
• Assist in preparation of proposal project budgets
• Track funds received against annual budget income goals
• Maintain contact information and donor and prospect histories in Tessitura database
• Manage and coordinate submission of program materials for the Season Program Book, playbills, and season renewal brochures
• Writes and submits Development related content for Asolo Rep’s monthly newsletter as well as occasional partnership advertisements.
• Writes and updates thank you letter templates for all giving levels to be sent out by Data Associate.
• Attend and assist with development events and projects as needed
• Attend all major donor events, opening nights, and activities. 

 

 

Qualifications:
Candidates should have excellent written and verbal communication skills, and 1-3 years prior experience in not-for-profit fundraising emphasizing grant writing. Experience in arts fundraising or arts management a plus. Requires great attention to detail and deadlines, discretion with confidential information; and facility with Microsoft Word and Excel. Experience with Tessitura a plus. The successful candidate will thrive working in a fast-paced environment with high levels of interaction as well as independent work. Must be flexible in working occasional nights and weekends.

 

 

 

 

To apply, please click here to email Asolo Human Resources  

 

 

 

Essential Job Functions:

• Oversees weekly payroll posting to the general ledger.
• Prepares, processes, and maintains depreciation/amortization schedule.
• Prepares monthly bank reconciliations
• Prepares monthly Development and Box Office income reconciliations between the CRM software and Accounting.
• Balances the monthly management financial statements to the general ledger.
• Prepares journal entries and supporting spread sheets for the month and year-end closings
• Reconcile select general ledger accounts on a monthly/quarterly/annual basis.
• Works with the Finance Director to prepare GAAP financials and supporting schedules for the annual audit.
• Provides custom reporting on business data to assist in decision-making
• Assist the Finance/HR Director with special projects and reports as requested.

 

 

Job Requirements

Knowledge, Skills, and Abilities:

• Knowledge of GAAP accounting
• Advanced MS Excel skills including Vlookups and pivot tables preferred
• Highly organized, self-motivated and have professional oral and written communications skills; ability to maintain good rapport with management and staff in other departments such as marketing, development etc.
• Must be detail oriented and able to meet deadlines and work well under pressure.
• High level of computer skills including Microsoft Excel, Outlook, Word, CRM, and accounting software packages.

 

Minimum Education/Experience:

• Bachelor’s degree or equivalent in business administration with finance or accounting major.
•  Previous Non-Profit accounting experience a plus. Tessitura CRM or Financial Edge software experience a plus.
• Three years’ work experience in a professional accounting environment with general ledger responsibilities.

To apply, please click here to email Asolo Human Resources