Employment

Asolo Repertory Theatre is seeking an Artistic Administrator to provide administrative support to the theatre’s artistic initiatives. This position requires a highly organized and motivated individual who has the ability to gracefully navigate a creative and fast-paced environment and maintain great attention to detail. Ideal candidates possess strong written and verbal communication, problem solving and computer skills, discretion, flexibility, and a deep commitment to the success of the theatre.

Primary Responsibilities:

• Draft, execute and track contracts with union artists from AEA, USA, SDC and others;
• Manage and track artist payments and union-related reporting.
• Perform fiscal-management tasks including artistic expense tracking, budget forecasting and assisting with departmental budgeting.
• Serve as staff liaison and recorder for Board and Board Committees as assigned.
• Assist in the negotiation and contracting of local artists and musicians

Ideal applicants will have experience working in arts administration with two years’ experience or equivalent work experience in a related field. Knowledge of union agreements and experience working with a nonprofit Board beneficial.

Asolo Rep provides contributions to health and dental insurance, a 403(b) retirement plan and paid vacation and sick leave. Vision, Disability and other policies are also available. The Theatre provides a diverse, congenial, and supportive environment conducive to professional growth.

Asolo Repertory Theatre is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants from populations underrepresented in the theater field are strongly encouraged to apply. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age, or veteran status.

 

Apply Here

 

General Summary:

 A small but mighty department, Asolo Rep Education & Engagement is in the process of building new and artistically rich programming both online and in-person. We are developing accessible and inclusive theatrical experiences with and for artists of all ages, races, genders, abilities, cultures, and communities. We believe that theatre is for everyone and that the arts are a connector and a catalyst for challenging conversations.  

The Education & Engagement Associate serves as the artistic arm of the department, working collaboratively with staff, schools, students, and community organizations to create and facilitate unique, responsive, and meaningful arts programming. 

Responsibilities include:

 Project Management of specific programs and events such as:

•  Kaleidoscope
•  IllumiNation Series
• Growing Together Series (Family Programming)
• curriculum and community connections for BardWired tour

Working collaboratively with department director and Artistic department to

• develop and write season and show-based curriculum
• facilitate talkbacks
• develop and produce specific audience engagement events.

Working collaboratively with Marketing and Artistic departments to develop engaging digital content, such as:

• dramaturgical videos
• curriculum websites/interactive production guides
• education-related social media content.

Providing curriculum and creative guidance for camps and classes.

• Working with Teaching Artists to develop residency and lesson plans in accordance with class descriptions and learning objectives.
• Stepping in as teaching artist or administrator for specific camps and classes when needed. 

Developing and facilitating relationships/programming with schools and community organizations.

Collaboratively working with Community Cohort as part of the Theatre for All initiative.

• Listen and responsively develop and facilitate programming, trainings, and opportunities based in anti-racism and anti-bias that will make programming and learning environments inclusive, safe, and empowering.

Being an ambassador for Asolo Rep and an advocate for inclusive, accessible, and equitable arts education in the community, specifically in educational institutions, community and social organizations and consortiums.

Working with Education & Engagement committee and IllumiNation Committee.

 

The Associate works with the Education & Engagement Director and Education & Engagement Coordinator. This role has room for deepening of responsibilities as the programming and department grow in our community. Essential Job Responsibilities will be assessed on a semi-annual basis through employee check-ins. These check-ins may allow responsibilities to adjust in order to ensure that the needs of the department and skills of the individual employee are being met.

 

Transferrable Skills and Knowledge:

• Working knowledge of theatre and theatre education structures.   
• Knowledge of the arts classroom and how to construct and adapt lesson plans, residency plans, rehearsal outlines, workshops, etc. based on learning objective, desired outcomes, and artistic expectations.
• Experience as a Teaching Artist working with school systems and/or community organizations is preferred.
• Strong customer service and communication skills, including use of technological tools such as Outlook, Microsoft suite, etc.
• Knowledge of and desire to use digital platforms such as Teams, Basecamp, Google Classroom, Zoom, StreamYard.
• Outstanding interpersonal skills as well as strong verbal and written communication skills.
• A desire to and knowledge of building programs, partnerships, and processes that are inclusive, accessible, and equitable, with a focus on anti-racism and anti-bias.
• A creative problem solver and strong collaborator with a commitment to working towards a safe, welcoming, and empowering environment for all of our programs and all of our students.
• Bonus: background of working with and communicating with families and schools.

 

We recognize that some candidates feel demotivated to reach out or apply to a position if they don’t fit every qualification of an application. We know that candidates offer skills and abilities beyond those that are listed and encourage you to apply.  

 

COMPENSATION: $39,000-$42,000

 

Asolo Rep offers benefits that increase along with tenure, including health, dental, and vision insurance, a 403(b) retirement plan and paid vacation and sick leave. The Theatre provides a diverse, congenial, and supportive environment conducive to professional growth.

 

 EQUAL OPPORTUNITY EMPLOYER

Asolo Repertory Theatre is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants from populations underrepresented in the theater field are strongly encouraged to apply. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age, or veteran status.

 

ABOUT ASOLO REPERTORY THEATRE

Asolo Repertory Theatre, Florida’s premier professional theatre, is one of the most important cultural forces in the Southeastern United States. A center for theatrical excellence, Asolo Rep stages up to fifteen productions every season, spanning a diverse repertoire of newly commissioned plays, bold reinterpretations of contemporary and classical works, and provocative new musical theatre experiences. OUR MISSION is to engage and inspire audiences with extraordinary theatrical experiences created with vision, passion and artistry and enhanced by deeply integrated education and community engagement programs.

 

ASOLO REP’S COMMITMENT TO EQUITY, DIVERSITY, INCLUSION, AND ACCESS

Asolo Rep is committed to becoming a more inclusive, diverse, and anti-racist institution at all levels. In order to intentionally address injustice and racism we believe theatre must become a leading force in telling the stories of our time to inform and influence a better future. We will reflect upon our past, investigate our current course of action, and develop a responsive and sustainable plan to break down barriers to access and challenge racism and bias within our institution and our community. To learn more, please go here: https://www.asolorep.org/about/idea

 

OUR COMMITMENT TO HEALTH & SAFETY

Asolo Rep is committed to the safety and well-being of all of our creative & productions teams, performers, patrons, and staff. We have worked hard to put in place specific measures that will ensure that our experiences are safe and comfortable for everyone. Please click here for an example of the 2020-2021 Terrace Stage Season Patron Health & Safety Protocols

 

 Applications are only accepted though the following portal

Apply Here

 

 

 

Department: Development
Reports to: Development Director
Class: Salary Exempt; Full-Time

Asolo Rep’s Special Events Manager is responsible for the strategic planning and coordination for all fundraising and Development events; assists and coordinates logistics for other departments’ events; works with FSU to manage outside group events and venue rentals; and serves as the overall point person for all events that take place within the organization.

Essential Job Functions:

• Develop, plan, and execute all internal and external events, including: Annual Gala and fundraising events, Opening Night parties, private dinners, corporate nights, donor cultivation events, luncheons and staff/cast parties
• Plan and execute all efforts for Asolo Rep Adventures, an affinity travel club that plans theatre experiences to foreign and domestic locations.
• Manage outside venue rentals and contracts
• Work with the Director of Development to create an organization-wide event strategy
• Work with the Director of Development to identify high net-worth donors and prospects and create targeted strategies and events to cultivate these potential donors
• Work cooperatively across departments to ensure special events are scheduled in accordance with the season production calendar and creative team availability
• Communicate event dates and information to the local community social calendar editors and charity registers
• Manage and maintain overall special events budget
• Directly implement the creative design and theme for all events
• Coordinate all invitation copy, design and publication
• Manage and negotiate all vendor contracts, catering, rentals and event talent/entertainment
• Oversee RSVP and payment processing, and special events donor acknowledgements
• Maintain data in Tessitura related to special events.
• Handle all contributions in a secure and responsible manner, in accordance with Asolo Rep’s Policies and Procedures document.
• Prepare detailed event timelines, meeting agendas, talking points and speeches as needed
• Oversee staffing, set-up and breakdown for all events
• Prepare event reports and summaries for senior management
• Work with the Marketing department to design and publish all event promotional materials and update and maintain all special event webpages
• Work with the Public Relations Manager to properly brand and market all events through advertising, social media, and other media outlets
• Work with the Development Associate, Corporate Partnerships to secure dual corporate/event sponsorship and in-kind donations
• Closely interact with board members, event chairs/committees and event sponsors
• Oversee the Special Events team and volunteers – including recruitment, training and management.

Qualifications:

• Ability to multi-task, problem solve, and be self-disciplined
• Excellent organizational skills and detail-oriented
• Strong verbal and written communication skills
• Extremely polished and professional demeanor
• 2-5 years of fundraising event planning experience, with an understanding of how to work within a budget and maintain fundraising goals
• Must have computer knowledge of Microsoft Word, Excel, PowerPoint, database software Tessitura (or similar) and event seating/check-in application Social Tables (or similar). Graphic Design and website knowledge a plus
• Must be able to lift 40+ lbs.

The ideal candidate will have three to five years of Development and Special Events experience. Preference will be given to candidates who have superior writing skills, an outgoing/friendly personality, ability to manage multiple projects with competing deadlines, exhibit strength under pressure, and are able to work with multiple personality types with varying experience. Preferred skills include fundraising for the arts and experience with the Tessitura database software. Must be flexible in working long, weekend, and nighttime hours.

Asolo Rep provides contributions to health and dental insurance, a 403(b) retirement plan and paid vacation and sick leave. Vision, Disability and other policies are also available. The Theatre provides a diverse, congenial, and supportive environment conducive to professional growth.

Asolo Repertory Theatre is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants from populations underrepresented in the theater field are strongly encouraged to apply. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age, or veteran status.

Please send cover letter, resume and references to Benjamin Luczak 

Department: Artistic
Reports To: Producing Artistic Director
Classification: Exempt Full Time
Date Prepared: June 22, 2021

General Summary:

Manage and execute all dramaturgical and literary functions for the theatre, including: writing/editing playbill content for all productions, participating in season selection, administering and facilitating public programming events, shepherding all new play development efforts, providing dramaturgical research for all productions, networking with literary agents and cultivating playwrights, acquiring and evaluating new scripts, and overseeing the organizations ongoing archival efforts.

Positions Supervised: 

• One seasonal Dramaturgy & Casting Apprentice. 

Essential Job Functions: 

• Lead development, writing, and editing of all dramaturgical materials for institutional publications and media platforms, including: the playbill, e-minders, and the theatre’s website. 

• Participate in season selection process with the Producing Artistic Director and Associate Artistic Director by: communicating with literary agents, fellow literary managers, and publishing houses to acquire scripts; composing written evaluations of scripts; circulating scripts under consideration to the senior management team; communicating with General Manager to secure performance rights and licenses. 

• Administer and facilitate Asolo Rep’s public programming events (Tuesday Talkbacks, IllumiNation, and the Scoop), produce and host the Inside Asolo Rep panel discussion series, liaise with the Development Department to moderate Costume Designer Brunches and the Director’s Take Luncheon, and moderate other miscellaneous panels and public discussions at the theatre. 

• Shepherd all new play development efforts by: maintaining relationships with playwrights, literary agents, literary and artistic staff at peer theatres, and new play festivals; providing dramaturgical support to all commissioned playwrights; collaborating with Associate Artistic Director, General Manager, and others to administer active commissions; and aiding in the continued administration and development of the Ground Floor Series.. 

• Create dramaturgical research materials for all productions in the Asolo Rep season; provide in-rehearsal dramaturgical assistance to directors and playwrights; supervise the production dramaturgy work of Dramaturgy and Casting Apprentice. 

• Communicate the Producing Artistic Director’s current artistic vision, ideas, and plans to Marketing,  Development, and other departments as needed. 

• In concert with the Development Department write artistic components of grant applications, specifically those related to artistic programming and general operational support. 

• Manage solicited and unsolicited play submissions by; reading submissions and writing script evaluations; sending responses to playwrights and agents; and tracking response status. 

• Manage the acquisition, creation, and distribution of production scripts; oversee script printing for the Asolo Rep season; photocopy scripts and other material as needed for readings, workshops, and rehearsals; track expenses and report them to General Manager.  

• Oversee organizational archival efforts in partnership with other managers and staff. 

• Represent Asolo Rep at local and national professional events. 

• All other duties as assigned by the Producing Artistic Director. 

Job Requirements 

Knowledge, Skills, and Abilities: 

• Master’s degree in Dramaturgy, Theatre History, or a related field, or equivalent work experience. 

• Highly organized, self-motivated and flexible. 

• Adept at creative problem solving. 

• Excellent interpersonal and communication skills to include public speaking and writing. 

• Invested in antiracist learning and committed to being an active partner in creating an inclusive work environment. 

• High level of computer skills to include Microsoft Outlook, Power Point, Word and Excel. 

Minimum Education/Experience Required: 

• Bachelor’s degree from accredited college or university; 

• Relevant work-related experience. 

• Sufficient knowledge and experience in theatre and the production process. 

 

Apply Here

 

Department: Artistic  
Reports To:  Producing Artistic Director, Managing Director
Classification:  Non-Exempt                              
Date Prepared: 5/12/2021                                        

General Summary: As a member of the Artistic Administration team, provide daily administrative support to Producing Artistic Director and Managing Director and serve as administrative liaison to an active Board of Directors and volunteer Theatre Guild. 

Essential Job Functions:

• Provide full administrative support for both Producing Artistic Director and Managing Director to include taking phone calls, writing, and drafting correspondence, taking dictation, monitoring email and postal mail, office organization and file keeping.
• Manage schedules for both PAD and MD including maintaining public online calendars for each and maintaining a global awareness of the organizational calendar.
• Serve as communication link between executive leadership and artistic and other department staff.
• Track, prepare and serve as recorder for Board and Executive Committee meetings.
• Coordinate travel for PAD and MD including air transportation, car rental, tickets and events, and event registration in collaboration with company management.
• Track Artistic Department business expense receipts, reimbursements, and ticket requests.
• Set up space for internal, Guild, and Board meetings in the Large Meeting Room and Annex as needed. 
• Research and maintain a calendar of local and statewide performance and theatrical events.
• Coordinate with other departments to maintain updated contact information for intra-company and board communications.
• Handle special projects and general departmental support as assigned.
• Function as an active member of the Artistic team on projects as needed.

Job Requirements

Knowledge, Skills, and Abilities:

• Highly organized, self-motivated and flexible.
• Strong computer skills to include Microsoft Outlook, Power Point, Word and Excel. Familiarity across Apple/Mac, Windows and Android operating systems a plus.
• Strong problem solving, writing, and logistical skills.
• Demonstrated ability to communicate effectively throughout all levels of an organization using verbal, written formal and informal methods.
• Energetic individual with the ability to learn and adapt through new experiences and situations.
• Able to work a flexible schedule, including evenings and weekends.
• Able to lift and carry up to 35 pounds.
• Valid driver’s license and a clean driving record are required. Must be comfortable driving a passenger van in various weather conditions including heavy rain.
• Consistent application of confidentiality, discretion, diplomacy, and tact.
• A background and/or interest in theatre preferred.

 

Apply Here