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Box Office: 941.351.8000 / 800.361.8388

Position: Special Events Assistant

Reports to: Special Events Manager

Class: Non-Exempt; Full-Time; Hourly

General Summary:
Asolo Repertory Theatre, Florida’s premiere professional theatre located in Sarasota, FL seeks an assistant to the Manager of Special Events. This position is responsible for helping to plan and coordinate the theatre’s annual fundraising and special events. Events include: Annual Gala, Starry Night Dinner Series, Men Who Cook, Director’s Take Luncheon, Costume Designer Brunches, Opening Night parties, corporate events, cultivation cocktail parties, luncheons, staff/cast parties and more.

Essential Job Functions:

  • Administration, coordination and oversight of event/venue set-up and strike, catering, equipment arrangements (including audio-visual, permits, entertainment, security, parking)
  • Attend committee meetings and take minutes as needed.
  • Create meeting agendas and event schedules.
  • Solicit items for silent/live auction and raffles and in-kind donations.
  • Track RSVPs, process payments, and generate acknowledgement letters.
  • Maintain information about event attendees, sponsors, in-kind donors in Tessitura.
  • Generate materials related to registration/check-in (guest list, name tags, escort cards)
  • Assist with the development of all event-related promotional materials including invitations, programs, signage, auction catalogs, tribute books (collecting logos, photos, bios etc)
  • Execute all invitation mailings and e-blasts
  • Optimize, maintain and analyze the Special Events department’s social media platforms (Facebook, Twitter and Instagram) and website pages.
  • Coordinate the preparation of all post-event correspondence including thank you notes to sponsors, attendees, donors, volunteers and committee members.
  • Closely interact with a spectrum of individuals including: internal staff, vendors, caterers, volunteers, prospects, donors, committee members, and Board Members.
  • Use discretion with confidential information.
  • Any other duties as required by the Special Events Manager.


  • College degree in a related field with high academic achievement.
  • Recent experience in providing administrative support to professional staff.
  • Excellent organizational skills; commitment to accuracy and attention to detail.
  • Strong verbal and written communication skills.
  • Extremely polished and professional demeanor.
  • Ability to plan, prioritize multiple projects/duties when faced with interruptions, fluctuating workload, and conflicting deadlines, and complete them in a timely manner.
  • Ability to problem solve; be self-disciplined and work independently .
  • Ability to remain calm under pressure with a positive attitude.
  • Pursuing a future career in special events.
  • Proficiency using the Internet, Microsoft Office (Word, PowerPoint, and Excel) and Tessitura database. Knowledge of design software, i.e. Adobe InDesign, Photoshop, and Illustrator a plus.
  • Access to a car as frequent local travel is required.
  • Ability to lift at least 25 pounds.
  • Must be flexible in working long hours, nights and weekends.

Pay is commensurate with experience. This position is eligible to participate in employee insurances, paid time off, and pension plan. This position begins August 8, 2016.

Please send cover letter, resume and references to:
Laura Stuart Wood
Manager of Special Events
No Phone Calls


Title: Directing Fellow

Asolo Repertory Theatre seeks a Directing Fellow to serve as assistant director on its productions of All The Way, Disgraced, and a third main-stage show to be determined. The Fellowship begins November 30, 2015 and ends April 10, 2016. Primary duties include assisting the directors with all day to day rehearsal and performance responsibilities. Other projects include partnering with stage management to facilitate understudy rehearsals, collaborating with the Education Department on the creation and execution of public programming for all productions, participating in events for the theatre’s cross-cultural IllumiNation Series, and assisting with the annual Unplugged New Play Festival. Candidates for the position must have an MA/MFA in directing. Transportation to/from Sarasota, housing, use of a vehicle, and stipend provided. Asolo Rep encourages applications from a broad spectrum of people of diverse backgrounds.

Please email cover letter, resume, and references to Dramaturg/Casting Associate Lauryn E. Sasso at: by October 26, 2015 No phone calls.


Asolo Repertory Theatre is an Equal Opportunity Employer. All applicants will be reviewed without regard to race, age, religion, color, sex, veteran status, national origin, marital status, or sexual preference.